Volunteer Committee minutes April 2, 2012 Members present: Michael Bagby, Patti Marsters, Ian DeBarry, Frank Starr, Diane Dill-Peterson, Bill Hamilton, Robert Fitzpatrick, Bill Brehm, Lorraine Thomas Guests present: Greg Musselman, Michelle Friedline, Danny Coleman Staff present: Randy Wind Michael opened the meeting at 6:15, gave a nod to the Volunteer Celebration yesterday and said that today, JoEllen was having car trouble and would not be able to make but sends her thanks for yesterday! The minutes for March meeting were distributed and accepted. Determining day, date, time, agenda items for All Station Meeting Michael: looking at a Saturday meeting at 10 or 11 am, needs feedback, June 2 Greg: there needs to be an opportunity for volunteers to meet the finalists for the Station Manager Bill H: we don’t know how many people will be brought in (will know in the next 3 wks) but we will bring them in on different days and for 24hrs, and it will be advertised...people will be given an opportunity to meet the candidates...time will be allocated for volunteers to meet with the finalists in a semi formal setting Greg: will there l be time for people to give feedback? Bill H: i don’t know Michael: that’s part of tonight...i am designated to give that feedback Bill H: the feedback from individual reps (Bill and Michael) to the board will be given then Greg: are you assuring us that that is something that is being worked into the process? Bill H: yes, the hiring committee is meeting this week and the process has not been determined Michael: tonight we are determining what we will present to the board about our involvement Bill H: the presence of the finalists will not overlap and we don’t know how many finalists there will be Greg: you know since you’ve been here a long time and know the problems...that this is very important Bill H: there is lots of stress.....going in different directions...we felt it’s very important to be as discreet as possible...there are internal candidates...they are being given skype interviews, just like the candidates not in this locale...when a candidate is brought in, we may schedule a meeting with the volunteers for a set time frame, and maybe Mike and I will organize that.... Michael: the thought was that if we have an All Station meeting, we can gather our ideas and present that to the staff/board Bill H: has made a request to Mercedes that staff be required to attend the All Station meeting....for instance, we have an electronic hum presence in the station and while it isn’t on-air, the possibility that it may bleed over is there...and all of the easy analyses have been done and the problem has not been corrected Michael: are there any other agenda items to add to the All Station meeting? Greg: would like to see ratings, and also maybe the RNC committee could give a presentation to everyone and let us know about the expectations/involvement Michael: to Randy...can you compile a summary of the Arbitron results? since you will be out of town on June 2? Randy: has compiled such a summary and distributed it to staff and key people...can make it available via e-mail Diversity Committee Diane: we had spoken about getting an LGBT show back on the air...he’s not willing to do anything on the terrestrial radio...but on HD3, he’d be willing to open up a time slot there... Greg: what about if a slot on the Final Call comes up Diane: yes, and there are changes coming up in 2013 and hopefully people will come up with proposals...people from all facets of the community should come forward...also the lack of diversity on the board was addressed Bill H: that’s not true Patti: it is true Diane: what it comes down to, there should be more outreach into all communities, to reach out to these communities Bill H: asks the VC Committee to recommend to the acting Station Manager, the Board President and the Chair of the Personnel Committee, that Program Director and News and Public Affairs directors jobs be rewritten to make them be members of the Diversity Committee because they are the gatekeepers to these diverse communities Michael: OK, we’ll do that...when is the next Board meeting? Diane: Monday the April 16th, and the next Diversity Committee meeting is May 14th Station Manager finalists – protocol for the procedure of meeting them Michael: anything else? (no response) WMNF RNC committee – request for information Michael: anything else? (no response) Needs for upcoming Marathon and Heatwave Michael: did include in an email to programmers that they have to sign up to volunteer during marathon: what are the most difficult times to fill? Bill B: 6p to midnight....some afternoon shifts go unfilled Bill H: are we going to 3 one hour marathons? Randy: we are talking about that Michael: we also would like caterers for the marathon...new businesses to step up and supply food for volunteers Meeting adjourned at 7:30pm Next meeting is May 7th at 6:15pm at the station submitted by patti marster, vc secretary