Volunteer Committee meeting minutes 6/6/11 upcoming notable dates: next VC meeting - July 11 at 6:30 (subject to change) next New Volunteer Training - June 15 at 7p upcoming WMNF outreach event at Mojo Books and Music on June 24th 1 – Roll Call VC members - Bill Roberto (co-chair), Letty Hill, Mike Bagby, Ian DeBarry, Frank Starr (vice chair), Dana Gilmore, Patti Marsters (secretary) Guests - Steve Brown, Brigid Oschorn, Burt Gunthner, Ryan Iacovacci (Board member), Letty Valdez (Board chair) Jay Alexander Staff - Jim Bennett, Julie Schied, Mike Bagley to get on the “everyone” list, please email Sheila Cowley at: cowley@wmnf.org 2 – Guest comments Brigid: concerned about public postings on the wmnf facebook group...suggests we may lessen the amount of ability or can we have a filter? moderator? Ian: was invited about 15 times to events (non-wmnf events) Ryan: there are filters. Patti: who created this page? answer: Randy Bill: Patti will talk to Randy about filtering -- also, she will ask Randy to post publicly a response to the negative posts that happened last week. Steve: would like a computer in the lobby with perhaps a scan code to automate volunteer sign in to save volunteer time (data entry), similar to a scan-card for a supermarket or the library...and we enter it into the computer and type our task in, thus removing the need for clipboard sign in/out. 3- Under30 Committees request to join Volunteer Committee and work together Ryan: let’s open up the discussion. Dana: the Under30s Committee is a Board Committee. Letty V: because it’s a part of the Board, it can’t become part of the VC...it was created as part of the Board's efforts to get more young people involved in the station, much like the Board seats reserved for those under 30. Jim: there is a lot of overlap, especially in Outreach efforts. Patti: perhaps we should create a liason between the Under 30s Committee and the Volunteer Committee. She (me) offered to be this person on the Volunteer Committee. Dana: your mandate, Ryan, is to bring these issues to the Board’s attention. By all means, work with the VC if you think it’s appropriate, but please keep the Board in the loop. Ryan: there are a lot of young volunteers that we’re not utilizing...maybe we can get that information to the Under 30s Committee. Letty V: asks Ryan to email a one-page info sheet to the VC Committee, so we can include it in the New Volunteer orientation packet. Jim: states that one of his mandates is to get youth into the station. Is working (through Hi-C) with youth (13-17) to become involved...they are learning about the media and having them program on-air content. Brigid: maybe the website needs to be more interactive (like WFMU perhaps) Mike Bagby: needs to rebrand the station by getting the youth involved, excited, and hence, more apt to spread the word. Steve: when are the meetings? Ryan: not so regular, but hopefully will be soon. Bill: as soon as you know, please send the info out (Patti: to the everyone list) (Ryan: ok) 4 – Quick recap of the All Station meeting Patti: recapped the meeting from notes and offered to show notes after this meeting to anyone who wants to see. Dana: thinks that there should be one chair for the VC, is dissatisfied with the agenda from the All Station meeting. The Board had an ad hoc committee that was tasked to present it at the All Station meeting. He thinks that regular attendance should be required of a leader who chairs and sets agenda for VC and All Station meetings. He believes that regular attendance at VC meetings is the only way to fully understand the context in which a leadership or agenda setting role can be properly executed. Patti: it was my understanding that since those issues were addressed at the VC meeting just prior to the All Station meeting, that his task was accomplished. Dana: no, the Board wanted it presented at the All Station meeting. Bill: needs to ask the committee if they want to have one chair and if so, who they want that to be. He will speak to Scott and have him read the minutes and get his input, see if he can attend next meeting, maybe have a date change (one time) to accommodate him. Will get back with the members of the VC to communicate a date change. 5 – New volunteer training sessions Letty H showed us the folder she has put together for new volunteer trainings and Julie looked it over and gave suggestions. Julie: can we have a question about if they’d like to be a driver? Next meeting is June 15th at 7p (every third Thursday) 6 – Upcoming outreach & events ideas Jay: annual Air Fest at MacDill AFB is November 5 & 6 http://www.macdill.af.mil/ and we could have a peace panel coinciding (maybe Friday evening), with Rob Lorei (whom he has spoken with) and someone from CentCom and/or CoCom, inviting peace activists (like Cindy Sheehan) to speak...also have concerts going on that weekend, peace vigil outside the gate (not civil disobedience) Bill: Jim, do we have to treat this as a special event? Jim: we can do the event, and if we sponsor a rally, then we’re liable for whatever bad thing may happen. Dana: we can never do a call to action, but we can do a concert. Bill: requests that by the next Committee meeting, have a written plan that we can present to Randy, the Board, and WMNF staff. Jim: know that WMNF is not able to pull off multiple events in one weekend, so maybe get other groups involved. Mike Bagley: would like to see the Under30s Committee do a Back to School show in the fall. Brigid: we are doing some shows, one at Mojo Books and Music on June 24th, on Fowler Ave in North Tampa (no cover) http://www.mojotampa.com/ Dana: Letty H, Mike Bagby and he took part in the CSL Tampa 2011 Talent Galore Show last month and it was a great success. Mike Bagby: will send Harland Henry (CSL) an email thanking him and encouraging future collaboration. Frank: has set up an interview on Mitch’s show...how many volunteers do we need? Bill: let’s not limit it, just say we encourage participation. 7 – Date of the next VC meeting July 11th at 6:30p **one last thing about posting the minutes for better dissemination: Dana: suggests that we post the minutes on the website like the Board does Patti: where do I send it? Jim: send it to Matt Cowley Meeting was adjourned at about 8:30.